Privacy Policy

Last updated: 10/2025

At MD Accommodation, your privacy is extremely important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website, make a booking, or communicate with us.

By using our website or our services, you agree to the terms outlined in this Privacy Policy.

1. Who We Are

MD Accommodation provides serviced accommodation and property rental solutions across the UK.
We are committed to handling your personal data responsibly and in compliance with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

Company Name: MD Accommodation Limited
Email: [email protected]
Website: www.mdaccommodation.co.uk
Registered Address: Eastlands Court Business Centre, St. Peters Road, Rugby, England, CV21 3QP

2. Information We Collect

We may collect the following types of personal information:

a) Information you provide directly

Name, email address, phone number, and postal address

Payment and billing information when making a booking

Identification details for verification (where required)

Communication records (e.g. emails, messages, or enquiry forms)

b) Information collected automatically

When you visit our website, we may collect:

IP address and browser type

Pages visited and time spent on our website

Device type and operating system

Cookies and analytics data (see Section 7 below)

c) Information from third parties

We may receive limited data from booking platforms, property listing sites, or payment providers to process your reservation or enquiry.

3. How We Use Your Information

We use your information to:

Manage bookings and provide accommodation services

Communicate with you about your stay or enquiry

Process secure payments and deposits

Maintain records for legal, accounting, and tax purposes

Improve our services, website, and customer experience

Send important updates or offers (if you have opted in)

4. Legal Basis for Processing

We process your personal data based on:

Contract: to fulfil a booking or service request

Legitimate interest: to manage operations and improve services

Legal obligation: to comply with UK law or tax requirements

Consent: where you have agreed to receive marketing communications

5. How We Protect Your Data

We take the security of your information seriously and use industry-standard measures to protect it, including:

Secure servers and encrypted connections (SSL)

Restricted access to personal data

Regular system monitoring and data protection training

We never sell or rent your data to third parties.

6. Data Sharing

We may share your information only with:

Trusted service providers (e.g. payment processors, booking systems, cleaners, maintenance partners)

Legal or regulatory authorities where required by law

All third parties are required to handle your data in compliance with GDPR and only for legitimate business purposes.

7. Cookies and Analytics

Our website uses cookies to enhance your browsing experience and collect anonymous usage data via tools like Google Analytics.

You can control or disable cookies in your browser settings.
For more details, visit www.allaboutcookies.org.

8. Data Retention

We retain personal data only for as long as necessary to fulfil our services or meet legal requirements.
Once it is no longer needed, your data will be securely deleted or anonymised.

9. Your Data Rights

Under UK GDPR, you have the right to:

Access your personal data

Request correction of inaccurate information

Request deletion of your data

Object to processing or restrict how we use your data

Withdraw consent (for marketing communications)

To exercise your rights, please contact us at:
📧 [email protected]

10. Marketing Preferences

If you subscribe to updates or offers, you can unsubscribe at any time by clicking the link in our emails or contacting us directly.

11. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations.
The updated version will always be available on this page, with the latest revision date displayed above.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

MD Accommodation
📧 Email: [email protected]
🏠 Address: Eastlands Court Business Centre, St. Peters Road, Rugby, England, CV21 3QP